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How to manage relationships with your Club for Club Personnel and Technical Members

  1. To find Technical Members and Club Personnel currently associated with your Club, please follow one of the 2 methods below:
    1. Method 1 
      1. go to Club Admin Home 
      2. Click on the Reports tab - this is where you can download reports on data associated with your Club.
      3. Scroll down to select one of the available reports:
        • Club Personnel
        • Current Technical Members
      4. Please look at the reports page for more information on running reports.
    2. Method 2
      1. go to Club Admin Home 
      2. Click on either the Club Personnel or Tech Members tab
      3. Current list will be displayed.
  2. If you need to make any changes to the Technical Members and Club Personnel currently associated with your Club, please:
    • go to Club Admin Home 
    • Click on either the Club Personnel or Tech Members tab
    • Please use the Remove link to remove members who no longer have a relationship with your club
    • To add a new member, please use the Search.  Please ensure that all fields are entered with complete information to successfully add a member.
    • Please note that only current Technical Members can be added in the Tech Members tab.
    • If you are unable to find a member in the search, please download the template below the search and email this completed form to your local State Association.

What type of relationships need to be entered into the National database?

Please use the following table as a guide for ensuring that all Club Personnel and Tech Members are included with correct relationship for your Club:

Relationship
 Who should be added
Board Member
 President, Secretary, Treasurer, Other Board Members
Chief Executive Officer
 Chief Executive Officer
Committee Member
 General Members (all committee positions);
Finance Contact
 Finance Manager, Accounts Payable
Manager
 Managers, Department Heads, Officers, etc;
Member Protection Officer (Fully Trained)
 MPIO Full trained - An individual who has completed both the online component and the Face to Face component of the Member Protection Information Officer Course
Member Protection Officer (Informed)
 MPIO Informed - An individual who has only completed the online component of the Member Protection Information Officer Course.
Club / Board President / Director
 Board President, Directors, Owners, Partners, etc;
Club Registrar
 Administrators, Registrars, Membership Officers, etc;
Secretary
 Office Administrators
Volunteer
 This are people who assist your club in a voluntary capacity excluding technical members.`
Head Coach
 Please add the Club's highest ranked/qualified coach (Head Coach)
Head Judge
 Please add the Club's highest ranked/qualified judge (Head Judge)
Coach / Judge
 Please add all other coaches and judges for the club.

 

Need more help?  Please lodge a support request.

Back to the Getting Started as a Club Administrator information page.

Managing_club_personnel___tech_member_relationships_1.0.pptx

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  1. Marney Shepherd

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